Job Details

Company Description

NANJINGUSA, INC. is a transformative and innovative apparel denim business, delivering dynamic fashion solutions to retailers in North America, South America, and Europe. With a focus on design, manufacturing, and supply, the company caters to Branded Apparel, Licensed Apparel, and Private Label Apparel divisions. Boasting an award-winning portfolio, NANJINGUSA, INC. has built a reputation for excellence by ensuring high-quality, cost-effective, and efficient supply chain processes. Their steadfast commitment to quality, innovation, and customer service upholds their position as a trusted partner to leading fashion houses and specialty retailers.

We are seeking a detail-oriented PO / Item Creation Specialist to join our Operations team. This is an entry-level role ideal for a candidate who is highly organized, comfortable working across multiple systems, and eager to build a career in retail operations and supply chain. The Specialist will support two core functions: the accurate and timely issuance of purchase orders to our overseas production partners, and the setup and maintenance of items across internal and customer-facing systems.

This role reports to the Operations / Item Creation Lead and works closely with Planning, Replenishment, and Warehouse teams, as well as external factory partners.

Key Responsibilities

Production Purchase Order Management

• Issue purchase orders to overseas production partners (factories) in NetSuite based on demand signals from the Planning and Replenishment teams
• Track production purchase order status from issuance through factory acknowledgment, production, and shipment
• Maintain accurate purchase order records, including quantities, costs, ship dates, and routing details
• Coordinate with overseas factory partners to confirm production timelines and resolve discrepancies
• Support the Operations team in monitoring on-time delivery performance and identifying potential delays early
• Assist with order maintenance activities, including updates, cancellations, and revisions as program needs evolve

Item Creation and Maintenance

• Set up new items in NetSuite and customer systems with accurate specifications, dimensions, and routing data
• Maintain item records throughout the program lifecycle, including updates and end-of-life changes
• Partner with internal teams to ensure item data integrity across systems
• Support continuous improvement of item creation workflows as the function evolves within the Operations team

General

• Partner with the Warehouse team to ensure inbound shipments are properly documented and routed
• Contribute to ongoing process improvement efforts and help formalize standard operating procedures
• Provide backup support for related operational functions as cross-training opportunities arise

Qualifications

Required

• 0-2 years of professional experience
• Bachelor's degree or equivalent practical experience
• Strong proficiency in Microsoft Excel
• Excellent attention to detail and organizational skills
• Clear written and verbal communication
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Comfort learning new software systems

Preferred

• Experience with NetSuite or another ERP system
• Exposure to retail, supply chain, apparel, or wholesale operations
• Familiarity with Walmart supplier systems (Retail Link, NOVA) is a plus but not required
• Internship or coursework in supply chain, logistics, business operations, or a related field