Job Details

The Administrative Assistant to the Assistant Superintendent of Teaching and Learning is a key support role within the district, responsible for providing high-level administrative and executive support. This position requires strong organizational, communication, and multitasking skills to manage the daily operations of the office, assist with executive-level tasks, and oversee the purchasing and management of instructional resources for the district. Key Responsibilities: 1. Executive Support: Provide comprehensive administrative support to the Assistant Superintendent of Teaching and Learning. Manage the Assistant Superintendent's calendar, schedule appointments, and coordinate meetings. Prepare, review, and distribute correspondence, reports, and other documents. Assist in the preparation of presentations, including gathering data and creating PowerPoint slides. Handle confidential information with discretion and professionalism. 2. Communication: Serve as the primary point of contact for internal and external stakeholders, including district staff, parents, and community members. Draft and edit emails, memos, and other communications on behalf of the Assistant Superintendent. Facilitate communication between the Assistant Superintendent and other departments within the district. 3. Meeting Coordination: Organize and prepare for meetings, including setting agendas, taking minutes, and following up on action items. Coordinate logistics for events and professional development sessions, including venue booking, catering, and materials preparation. 4. Purchasing and Resource Management: Oversee the purchasing of instructional resources and supplies for the district. Manage inventory and distribution of instructional materials to ensure they are available and accessible to teachers and staff. Work with vendors to obtain quotes, negotiate prices, and ensure timely delivery of resources. Maintain accurate records of purchases, expenditures, and budget allocations. 5. Project Management: Assist with the planning and implementation of district-wide instructional initiatives and projects. Track project timelines, milestones, and deliverables to ensure successful completion. Collaborate with various departments to gather necessary information and resources for projects. 6. Data Management: Maintain and update databases and records related to instructional resources and programs. Compile and analyze data to support decision-making and reporting needs. Ensure compliance with district policies and procedures regarding data management and reporting. 7. General Administrative Duties: Perform general office duties, such as answering phones, handling mail, and maintaining office supplies. Support the coordination of travel arrangements and expense reporting for the Assistant Superintendent. Assist with special projects and other duties as assigned. Qualifications: Proven experience as an administrative assistant or in a similar role, preferably in an educational setting. Strong organizational and multitasking abilities. Excellent written and verbal communication skills. Proficiency in Google and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Ability to work independently and as part of a team. Discretion and confidentiality in handling sensitive information. Familiarity with purchasing and inventory management processes is an asset.

Pay Range 32

Step 6-10 (Based on Experience)

8 hours/day

235 days for a full contract